Privacy Policy
Polish Graphic Design Foundation
Effective date: 15.05.2026
This Privacy Policy explains how Polish Graphic Design Foundation collects, uses, and protects personal data in connection with its activities, including events, lectures, workshops, exhibitions, educational projects, and newsletter communication.
Polish Graphic Design Foundation is registered in Poland as Fundacja Polish Graphic Design.
We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679, known as GDPR.
The data controller is Polish Graphic Design Foundation, registered in Poland as Fundacja Polish Graphic Design, Ludna 7/19, 00-405 Warsaw, Poland, NIP: 7011047782, KRS: 0000915780, REGON: 389718670.
You can contact us by e-mail at info@polishgraphicdesign.com.
Depending on your interaction with us, we may collect your name and surname, e-mail address, phone number if provided, organization or professional affiliation if provided, event registration and participation details, billing or invoice details if required, accessibility, dietary or special requirements if you provide them, newsletter subscription preferences, and basic website or online form usage data.
During public events, we may also collect images, video, or audio recordings for documentation, communication, reporting, archival, and promotional purposes.
We process personal data to organize events, lectures, workshops, exhibitions, and educational activities; to communicate with participants, partners, and audiences; to send newsletters and information about our activities if you subscribe; to respond to messages, requests, and cooperation inquiries; to issue invoices and meet accounting, tax, reporting, or legal obligations; to document and promote our public activities; and to ensure the proper and secure operation of our website and online tools.
We process personal data based on your consent, for example for newsletter subscription; performance of a contract or pre-contractual activities, for example event registration; legal obligations, for example accounting and tax requirements; and our legitimate interest, for example communication, event documentation, promotion of our activities, organizational management, and protection of claims.
If you subscribe to our newsletter, we use your e-mail address to send information about our events, projects, open calls, publications, and related cultural or educational activities.
You can unsubscribe at any time by using the unsubscribe link in the newsletter or by contacting us at info@polishgraphicdesign.com.
During our public events, photos, videos, or audio recordings may be made for documentation, archival, communication, reporting, and promotional purposes.
Where required by law, we will ask for your consent or provide clear information at the event.
We do not sell personal data.
We may share data only when necessary with service providers such as newsletter platforms, event registration tools, IT, hosting, accounting, or communication services; event partners or co-organizers, only when needed for a specific activity; and public institutions, grant providers, authorities, or advisors, when required by law or project obligations.
Some tools or service providers may process data outside the European Economic Area. In such cases, we use appropriate legal safeguards required by GDPR.
We keep personal data only as long as necessary for the purposes described in this Policy or as required by law.
Newsletter data is kept until you unsubscribe or withdraw consent. Event data is kept for the time needed to organize and document the event. Invoice and accounting data is kept for the period required by law. Correspondence is kept as long as needed to handle the matter or protect possible claims. Photo and video documentation may be kept for archival, reporting, and promotional purposes.
Under GDPR, you have the right to access your data, correct your data, delete your data, restrict processing, object to processing, withdraw consent at any time, request data portability where applicable, and lodge a complaint with the Polish data protection authority: Urząd Ochrony Danych Osobowych, UODO.
To exercise your rights, contact us at info@polishgraphicdesign.com.
Our website may use cookies or similar technologies to ensure proper operation, improve user experience, analyze traffic, and support communication activities.
You can manage cookies in your browser settings. If required by law, we will ask for your consent for optional cookies.
We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.
We may update this Privacy Policy from time to time. The current version will be available on our website or provided upon request.
For questions about this Privacy Policy or personal data processing, please contact Polish Graphic Design Foundation at info@polishgraphicdesign.com.
Polish Graphic Design Foundation
registered in Poland as Fundacja Polish Graphic Design
Ludna 7/19
00-405 Warsaw, Poland
NIP: 7011047782
KRS: 0000915780
REGON: 389718670